Shipping Documentation Coordinator

Work Schedule

Environmental Conditions

Job Description

Summary:

Responsible for handling outbound domestic and international shipping including packing and labeling shipments. Involves comprehensive management of export trade compliance duties for the company and requires familiarity with local and international Government regulations. Primary responsibility is to ensure the highest level of quality order fulfillment through order receipt to product delivery of Thermo Fisher products.

Essential Functions:

• Prepare and process required export documentation including but not limited to commercial invoices, export declaration, certificates of origin and/or CUSMA, bills of lading, and advanced ship notices.
• Determine the eligibility of various Free Trade Agreements.
• Organize and follows up with internal/external customers.
• Co-ordinate releases with QA for shipments.
• Update SAP for billing purposes and scanning.
• Wrap, tape, and prepare small shipments.
• Monitor, maintain and operate CBSA websites and tools (i.e. CERS, HS Tariff Schedule, etc.)
• Actively participate in (CBSA) Customs, and internal Audits and other major projects as required
• Act as the Export Coordinator for trade compliance activities.
• Conduct restricted party screening of business partners.
• Review and comply with the requirements of the Company's Global Trade Compliance Policy and the Global Trade Compliance Management System.
• Maintain a safe working environment and reports potential hazards.
• Perform alternating or rotating shift work.

REQUIRED QUALIFICATIONS

Education:

High school diploma/General Educational Development (GED) Certificate is required

Experience:

Minimum 1 year of experience in a similar environment.

Equivalency:

Equivalent combinations of education, training, and relevant work experience may be considered.

Knowledge, Skills, and Abilities:

Ability to multi-task, meeting tight deadlines in a fast-paced environment. Strong accuracy and attention to detail. Work efficiently with limited supervision. Strong judgment, decision making abilities, trouble shooting and thinking-out-of-the-box skills. Excellent organizational, verbal, and written communication skills. Demonstrated computer proficiency with Microsoft Office programs. Proficiency with the English Language.

Standards and Expectations:

Follow all Environmental Health & Safety Policies and Procedures. Work collaboratively with fellow team members, modelling positive team principles and partnering to meet project and departmental objectives. Carry out all duties within strict compliance to Patheon quality SOPs and Good Manufacturing Practice (GMP). Maintain workspace in a clean and orderly fashion. Actively engage in and adhere to departmental systems in order to maintain a smooth and efficient workflow (visual management, scheduling systems, etc.). Be client and patient conscious at all times. Understand Key Performance Indicators and strive to improve the performance of the team by identifying areas for system improvements and engage in problem solving. Models positive thinking and is open to change, motivating the team to adapt to shifts in priorities and new ways of working. Proactively identify areas for improvement in the execution of procedures. Communicate risks to timelines in a proactive manner. Consistently strives to improve skills and knowledge in related field.

Physical Requirements:

Position requires ordinary ambulatory skills and physical coordination sufficient to move about manufacturing/office locations; ability to stand, walk, stoop, kneel, crouch periodically for prolonged periods of time; manipulation (lift, carry, move) of light to medium weights of up to 40 pounds; arm, hand and finger dexterity; visual acuity to operate equipment, and read materials for prolonged periods of time; ability to sit, reach with hands and arms, talk, and hear for prolonged periods of time. Usually in a comfortable environment but with regular exposure to factors causing moderate physical discomfort from such things as dust, loud noise, bright lights, fumes or odour. Use of Personal Protective equipment is required and may include any of the following: safety glasses, safety shoes, lab coat, gloves, hair net, beard cover, safety apron, respirator.

Disclaimer:

This job description is intended to present the general content and requirements for the performance of this job. The description is not to be construed as a comprehensive statement of work, responsibilities, or requirements. Managers and supervisors may assign other duties as needed.

Nothing contained herein should be construed to create an employment contract. Occasionally, required skills/experiences for jobs are expressed in brief terms. Any language contained herein is intended to fully align with all obligations imposed by the legislation of each country in which it operates, including the implementation of the EU Equality Directive, in relation to the recruitment and employment of its employees.